University Urkund policy

Introduction

The Originality checking policy supersedes the Turnitin policy and includes the university’s FE originality checking software, Urkund. The Originality checking policy was approved by Quality Assurance and Enhancement Committee on 3/12/2019 and Academic Council on 11/12/2019.

For FE, relevant Academic Partner policies apply.

Failure to adhere to the policy:

  1. may disadvantage students
  2. may exceed licence limits, which will have financial implications
  3. could result in withdrawal of service by the vendor.

Although students own the copyright to their work, their formal acceptance of the university’s regulations permits the use of originality checking software such as Urkund and gives staff the right (subject to the software’s licence terms and conditions) to submit student assignments to university endorsed externally hosted originality checkers such as Urkund.

Staff are encouraged to use originality checking software as an educational tool to inform and educate students in scholarly writing and referencing. It is recommended that students should have at least one formative use of the originality checking software before it is used on summative assignments. Students using assistive technologies must have at least one formative use of the originality checking software before it is used on summative assignments.

Staff

The University has purchased a licence for FE staff to use Urkund. Please note: Turnitin may not be used for FE courses.

The Urkund services, through the analysis, never determine what constitutes plagiarism. The assessment related to whether the controlled text is supposed to be considered to be plagiarised or not is done entirely by the individual user in accordance with the rules and recommendations given by the relevant Academic Partner. To comply with Urkund’s licence, staff must adhere to the following:

  1. Where Urkund is used, compliance with the Urkund licence agreement terms and conditions is a requirement.
  2. If Urkund is to be used, students must be given access to information about Urkund at Induction.
  3. Staff may not use Urkund on an individual basis – if plagiarism is suspected staff have to enter the entire cohort, providing students have been notified about the use of Urkund prior to the event.
  4. Staff must keep a record of the use of Urkund which can be used in an appeal.
  5. Staff are solely responsible for any and all use of their Urkund account.
  6. Staff must maintain the confidentiality of their Urkund password and may not share their password with any other person.
  7. Generic accounts may not be used to access Urkund.
  8. Passwords and class identification numbers may not be posted to any public forum or placed in any file that is accessible in a peer-to-peer network.
  9. If they suspect any unauthorized use of their Urkund account or access to their password or class identification number, staff must notify PI/Urkund immediately by sending an e-mail to support@urkund.com.

FE students

  1. Where Urkund is used, compliance with the Urkund licence agreement terms and conditions is a requirement of undertaking the unit/module.
  2. Students may only log in to Urkund if: a. they are enrolled in a unit/course for which they have been given an identification number and password and b. the password with which they are using Urkund is their own which has been specifically issued to them by the university.
  3. Students must maintain the confidentiality of their password.
  4. Students may not share their password with any other person.
  5. If they suspect any unauthorized use of their account or access to their password or class identification number, students must notify PI/Urkund immediately by sending an e-mail to support@urkund.com.
  6. Students should use only their student number in submitting work through Urkund and avoid providing any details that will compromise their privacy.