The UHI Turnitin Policy was approved by Academic Council in the 2011/12 academic year. It was updated and approved by QAEC on 22nd April 2016. The Policy must be implemented in conjunction with UHI's Academic Standards and Quality Regulations. This Policy is to be read in conjunction with the Turnitin guidance document. The Policy and guidance applies to all HE provision.
UHI Regulations and Turnitin terms and conditions
The use of Turnitin is covered in UHI's Regulations, Appendix I - Academic Misconduct: I.3:
UHI subscribes to an externally hosted software program that may be used for originality checking, anonymous marking and peer review of students’ text based work. The originality checking function assists staff in assessing instances of plagiarism. The programme leader will advise students if this service will be utilised. Students should also note that formal acknowledgement of acceptance of these regulations is included as part of the enrolment process (Admissions Regulations).
(Appendix I – Academic Misconduct :2 http://www.uhi.ac.uk/en/about-uhi/governance/policies-and-regulations/regulations/regulations-2013-14/academic-standards-and-quality-regulations#wysiwygTab-content-2)
Although students own the copyright to their work, their formal acceptance of the university’s regulations permits the use of software such as Turnitin’s OriginalityCheck, GradeMark and PeerMark and gives staff the right (subject to the software’s licence terms and conditions) to submit student assignments to university endorsed externally hosted software such as Turnitin. Staff are encouraged to use Turnitin as an educational tool to inform and educate students in scholarly writing and referencing. It is recommended that students should have at least one formative use of Turnitin before it is used on summative assignments.
To legally comply with Turnitin’s user agreement and to ensure correct use of Turnitin, the following must be implemented:
- The university must notify students in writing of the use of Turnitin.
- The notification to students must containing the following information:
- Student data (first and last name, university e-mail address) may be stored in the Turnitin database.
- Staff will upload the work or may request students to upload their work to the Turnitin database.
- While they are still registered students and after they have left the university, students work will be retained under the university’s name in the Turnitin database and may be further reproduced and used for disciplinary investigations concerning other students.
- All information contained in the student section of the Turnitin policy – see below.
- Staff should refer to Turnitin as originality checking software, not plagiarism detection software.
- Staff must keep a record of the use of Turnitin which can be used in an appeal.
- If Turnitin is to be used, students must be given access to information about Turnitin at Induction.
- Staff must maintain the confidentiality of their Turnitin password and may not share their password with any other person.
- Staff must notify iParadigms immediately by sending an e-mail to email@example.com if they suspect any unauthorized use of their Turnitin account or access to their password or class identification number.
- Staff may use Turnitin only for officially registered classes in which students are enrolled.
- Staff must not state that their students are using Turnitin when the students are not registered with Turnitin.
- Staff may only provide Turnitin class identification numbers and passwords to students who are properly enrolled in the relevant registered class.
- Staff may not use Turnitin on an individual basis – if plagiarism is suspected staff have to enter the entire cohort, providing students have already had at least one formative use of Turnitin prior to the event.
- If a request is received from Turnitin, made by another internal or external Turnitin user, to supply a copy of a past or present student’s work, staff must follow these steps:
- Forward the email to the Head of Academic Development.
- Do not reply to the Turnitin email, keep it until you hear from the Head of Academic Development.
- The Head of Academic Development will discuss the request with the Deputy Principal.
- Only the Deputy Principal can make the decision to share the paper.
- Once the decision has been made the Head of Academic Development will contact you.
If the user is internal, permission will normally be granted for the sharing of such data. The Deputy Principal may grant external users permission if the work is necessary to establish academic misconduct. If permission is granted, the recipient will be asked to confirm in writing the purpose for which the paper is required, and will guarantee that they will preserve the confidentiality of and destruction of the material on completion of their investigation.
For more information contact Andy Brown firstname.lastname@example.org, Tel: 01343 576 362.